EasyWDA

For UK WDA(H) holders and their Responsible Persons

Run your wholesale dealer’s licence on one inspection-ready system

EasyWDA records stock from goods-in to dispatch, holds back anything that shouldn’t ship, and keeps every compliance record the EU/UK Good Distribution Practice (GDP) guidelines expect. When the MHRA inspector asks, the evidence is already there.

Register your organisation Sign in Read the user guide
  • Built around the GDP guidelines (2013/C 343/01)
  • Immutable audit trail
  • Nightly backups, including to your own cloud storage
easywda.co.uk/stock
Illustration with sample data

Everything an inspection looks at

Each module maps to a part of the GDP guidelines, so your quality system and your day-to-day work are the same thing.

Stock traceability

Goods-in and dispatch recorded by batch and expiry. Stock is allocated first-expiry-first-out (FEFO), and any batch can be traced from receipt to customer.

GDP ch. 5

Expiry and shelf-life control

Expired stock is quarantined automatically overnight, and nothing ships below your minimum remaining shelf life.

GDP 5.9

Quarantine and segregation

Suspect stock goes on an electronic hold straight away; falsified, expired and recalled stock must also move to a physical quarantine area.

GDP 3.2, 5.5

Customer and supplier qualification

Due diligence with licence checks, ID documents and persons of significant control. Unqualified partners are blocked from trading.

GDP 5.2, 5.3

Temperature monitoring

Readings checked against each location’s range, recorded by hand or automatically from EasyLog Cloud data loggers. An excursion opens a deviation and flags the batches that may be affected.

GDP 3.2.1

Controlled drugs

A register with running balances per drug, and witnessed destruction entries.

Misuse of Drugs Regs

Deviations, CAPA and change control

Log deviations, track corrective actions to closure, and record approved changes with their impact assessment.

GDP 1.4, 1.5

Returns, recalls and falsified medicines

Assess returns before they go back to stock, run recalls with reconciliation, and report suspected falsified medicines.

GDP ch. 6

Training and competence

Build your own courses, quizzes and SOP read-and-sign with password e-signatures. Untrained staff can be warned or blocked.

GDP 2.4

Documents, equipment and self-inspection

Version-controlled SOPs, an equipment and calibration register with due-date warnings, and scheduled self-inspections.

GDP ch. 4, 3.3, 8

Audit trail and backups

Every change to a GDP record is logged with who, when and why. Nightly backups are checked weekly and can also go to your own Google Drive.

GDP 3.3.1, 4.2

Sales and partner portal

Enquiries, quotes, orders and invoices with overdue reminders. Customers and suppliers get their own portal for due diligence and orders.

Commercial

Works with EasyLog Cloud

Temperatures recorded for you

Connect your EasyLog Cloud WiFi data loggers and EasyWDA records every storage location’s temperature automatically. No more clipboard rounds, and no gaps in the record.

  • Recorded every 15 minutes against the storage location each logger monitors.
  • Excursions caught as they happen. An out-of-range reading opens an excursion and a deviation, and flags the stock that may be affected.
  • Charts and reports for inspections. Day, week and month views, with PDF and CSV downloads.
  • Loggers looked after. Alerts when one stops reporting or its battery runs low, and calibration dates go on your equipment register.
  • Humidity too, where your loggers measure it.
Fridge 1 2–8°C · logger connected
12 8 2 ⚠ Excursion: 9.6°C Deviation opened, stock flagged Mon Wed Fri Sun
Illustration with sample readings.

Works with the tools you already use

Connect your own accounts in a couple of clicks. Payments go straight to you, and your books stay up to date without re-keying.

Payments

StripeCard, Apple Pay and Google Pay on invoices
KlarnaCustomers spread the cost; you're paid in full
GoCardlessDirect Debit collected on the due date
Bacs Direct DebitDirect Debit through Stripe

Accounting

XeroInvoices and payments kept in step, both ways
FreeAgentInvoices and payments kept in step, both ways

Security & backups

Google DriveNightly off-site backups to your own Drive
Microsoft OneDriveOff-site backups to your own OneDrive
DropboxOff-site backups to your own Dropbox
EasyLog CloudData-logger temperatures recorded automatically
TwilioText-message codes for two-factor sign-in

Stripe, Klarna, GoCardless, Xero, FreeAgent, Google Drive, Microsoft OneDrive, Dropbox, EasyLog Cloud and Twilio are trademarks of their respective owners. EasyWDA connects to these services through their public APIs; it is not endorsed by or affiliated with them.

Stock only moves when it’s allowed to

Every batch follows the same controlled path. Anything suspect is stopped automatically and waits for the Responsible Person.

1Goods inSupplier qualified, batch and expiry recorded, temperature checked
2ReleaseResponsible Person releases the batch to saleable stock
3SaleableAllocated FEFO, only to qualified customers, above minimum shelf life
4DispatchDelivery note with batch and expiry, traceable to the customer
Something wrong? Damaged, returned or suspect stock goes on an electronic hold at once. Expired, falsified or recalled stock must also be moved to a physical quarantine area, until the RP decides.

Getting started

Four steps from sign-up to your first compliant shipment.

  1. Register your organisationAdd your licence details and invite your Responsible Person and team.
  2. Set up your siteStorage locations, quarantine areas, temperature ranges and your GDP settings.
  3. Qualify your partnersInvite customers and suppliers to complete due diligence through the portal.
  4. Start tradingReceive, sell and ship. The compliance records build themselves as you go.

Built for the people who answer to the MHRA

Responsible Persons and licence holders

  • Approve releases, returns and overrides with a recorded reason
  • See what’s overdue: CAPAs, training, calibrations and revalidations
  • Export a due-diligence pack or audit trail in seconds

Warehouse and office teams

  • Clear screens for goods-in and dispatch
  • The system stops the wrong batch or partner before it ships
  • A handbook built into the app explains every screen

Ready for your next inspection?

Register your organisation, or read the user guide first to see how each module works.

Register your organisation Read the user guide